Business Email Archiving Best Practices

To stay compliant, companies turn to archiving solutions. But the various solutions offer a wide range of features, and organizations must define and enforce retention policies and follow other archiving best practices.

eMazzanti Technologies, a NYC area archiving expert and MSP reviews business email archiving best practices in a new article on the website. The informative article first asserts that increasing privacy and cyber security regulations demand an essential role for business email archiving.

The author then explores the differences and reasons supporting business email archiving vs data backup. He urges readers to carefully review regulatory requirements and update retention policies regularly. After briefly discussing the role of automation in archiving, he asserts that organizations must ensure tamper-proof archives. He concludes by listing several of the benefits of cloud-based business email archiving that serve to streamline compliance and increase productivity.

“To stay compliant, companies turn to archiving solutions,” related Greg Smith, Vice President of Services Delivery at eGovernance. “But the various solutions offer a wide range of features, and organizations must define and enforce retention policies and follow other archiving best practices.”

Below are a few excerpts from the article, “Business Email Archiving Best Practices Streamline Compliance and Drive Productivity.”

Business Email Archiving vs. Backup

“Businesses archive email for several reasons. In addition to regulatory compliance, they preserve electronic data to aid in internal investigations, as well as eDIscovery for litigation and documentation of intellectual property. Archives also streamline records management by removing old data out of active mailboxes.”

Carefully Review Regulatory Requirements

“Any organization could be subject to multiple federal and state laws, as well as industry regulations. Each law or regulation has its own retention requirements, and failure to comply can result in hefty penalties, reputation damage or even prison time.”

Update Retention Policies Regularly

Retention policies play a critical role in archiving. These policies indicate what data should be retained and for how long. Because business needs and regulations change periodically, organizations should review and update retention policies at least annually. In addition to the legal team, stakeholders from every department should provide input.”

Embrace Automation

“No matter how carefully the compliance team documents retention policies, relying on users to implement the policies manually is neither feasible nor defensible. A good archiving system will include tools to automate enforcement of retention policies. With automation, archiving and disposal happen behind the scenes, according to policy and without end user intervention.”

Business Email Archiving Experts

To streamline compliance and increase productivity in the organization, business leaders work with the archiving specialists at to explore eGovernance Cloud archiving solutions.

Have you read?

Data Compliance Best Practices for 2023 Safeguard Critical Data Assets

Plan a Legacy Email Archive to Cloud Migration

About eMazzanti Technologies

eMazzanti’s team of trained, certified IT experts rapidly deliver increased revenue growth, data security and productivity for clients ranging from law firms to high-end global retailers, providing advanced cyber security, information governance, retail and payment technology, cloud and mobile solutions, multi-site implementations, 24×7 outsourced network management, remote monitoring, and support.

eMazzanti has made the Inc. 5000 list 9X, including eight consecutive years, is a 4X Microsoft Partner of the Year, the #1 ranked NYC area MSP and NJ Business of the Year! Contact: 1-866-362-9926, or Twitter: @emazzanti Facebook:

Share article on social media or email: